Drop the PDF and press the button. The tool works in three stages, cheapest first, and stops at the first one that gets the file under 2 MB.
Images are recompressed in place first, so text, links and forms stay exactly as they were. Only when a file still will not fit are the pages rebuilt as images, and even then an invisible text layer keeps the words searchable. A file already under the cap is handed back untouched. If your file is already small enough, you do not need this tool.
The 2 MB ceiling is the default on SharePoint document libraries, on Workday and Concur receipt uploads, on bank onboarding portals that verify identity, and on the lower tiers of e-signature platforms. Fifty pages of text fit at the first attempt. A thirty-page colour scan needs the ladder, and a ten-page one usually lands on the second rung.
Where the 2 MB limit comes from
- SharePoint and intranet document libraries2 MB per upload, configurable
- Expense systems: Workday, Concur, Expensify receipts2 MB per receipt
- Banking KYC: ID and proof of address for onboarding2 MB
- E-signature platforms on free and lower tiers2 to 5 MB
- Supplier and vendor onboarding portals2 MB per document
Caps like this are rarely revisited once set. They are written into a portal's upload form at launch, sized for the storage and bandwidth of the day, and outlive both. The practical response is not to argue with the number but to produce a file that clears it while staying readable, which is what the ladder below does.
How the tool hits 2 MB
Add the PDF
Drop it or browse. It is read into browser memory; nothing is uploaded, so a slow connection makes no difference.
Stages one and two: tidy, then the images
Unused objects, thumbnails and stale metadata go first, which costs nothing at all. Then the pictures inside the file are recompressed in place, starting at 200 ppi, while your text, links and form fields are left exactly as they were.
Stage three, only when it is needed
If the images were not where the weight was, the pages are rebuilt as pictures with an invisible text layer behind them, so the words stay searchable. It probes at 150 dpi, works out the resolution that should fit, and will not go below 60 dpi.
Download, and read the result line
It shows the final size and which stage produced it. If none fitted, you still get the smallest attempt, labelled honestly, rather than a file that silently missed the target.
Structure, then the images in place, then the pages as pictures. It stops at the first stage that fits.
Untouched at the first two stages. If the pages do get rebuilt, an invisible text layer keeps them searchable.
The IDs, forms and statements people compress for portals never leave the device.
What fits in 2 MB, and what does not
The honest answer depends on page count and on what is on the pages. Text pages are cheap because a rendered page of black text compresses extremely well as a JPEG. Colour scans and photographs are expensive because every pixel carries information the encoder has to keep. The estimator uses typical figures to show which attempt your file is likely to land on.
When it cannot reach 2 MB
Some documents will not fit legibly, and the tool says so rather than pretending. When the result line reports a miss, three moves usually solve it:
- Split first. Use Split PDF to break the file into parts and compress each. Most portals accept several attachments even when each one is capped at 2 MB.
- Rescan the source. A fresh 150 dpi greyscale scan compresses far better than a colour scan that has already been through one compressor. Every pass costs quality, and the first pass should start from the cleanest source.
- Check the real limit. Portals sometimes state one number and accept another. Read the fine print, or try a slightly larger file before compressing harder than you need to.
Keeping identity documents legible
A KYC reviewer, human or automated, needs to read the document number, the dates and the machine-readable zone at the bottom of a passport page. Those are small characters, and they are the first thing to blur as the ladder descends. At 2 MB there is rarely any need to descend far, but a phone photo of a passport at full resolution can be 4 MB on its own.
- One document per file. The passport page and the proof of address are separate uploads on nearly every KYC form. Do not merge them, and each stays at the top of the ladder.
- Crop before compressing. A passport page photographed on a table is mostly table. Cropping to the page makes the same 2 MB buy three times the detail on the characters that matter.
- Check the machine-readable zone. Open the result and zoom to the two lines of chevrons and capitals at the bottom. If they read cleanly, the reviewer's software will read them too.
Where people use the 2 MB target
- Signed contracts into a document librarytext, fits at attempt 1
- Receipts photographed on a phone for an expense claim1 to 3 photos
- Passport page and utility bill for account openingcolour scans
- Agreements uploaded for e-signaturetext, fits
Why this runs in your browser
The files people compress for portals are the ones that identify them: passports, ID cards, certificates, bank statements, tax forms. Uploading them to a compression website in order to upload them again to the portal doubles the exposure for no benefit.
The tool is right above
Everything on this page runs in your browser. Scroll up, drop the file, and keep it on your machine.
Common questions
The questions people have with a 2 MB cap in front of them.
01Where does 2 MB show up?
SharePoint libraries, expense and travel systems, banking KYC portals, supplier onboarding and the lower tiers of e-signature platforms. It is the standard corporate compromise between allowing documents and discouraging raw scans.
02Do text documents lose quality?
Rarely. Most text PDFs are already under 2 MB or fit at the first attempt, which is visually unchanged. The output is an image, so keep the original if you need selectable text.
03Will the text still be readable?
For text documents, yes, and usually at the first attempt. For colour scans and photo-heavy pages, later attempts soften the image visibly. The result line tells you which attempt produced the file, and the estimator above predicts it.
04Will the text still be selectable?
Usually, yes. The first two stages leave the text exactly as it was. If the file only fits by rebuilding the pages as pictures, an invisible text layer goes behind them so the words can still be searched and copied.
05What if the file cannot get under 2 MB?
You still get the smallest attempt, with the result line stating the final size honestly. Split the file into parts, or rescan the source in greyscale at a lower resolution, and try again.
06My file was already small. Why did it grow?
The tool checks the size first and hands a file that already fits straight back, untouched. If the file is already under the cap, send it as it is.
07Are my files uploaded anywhere?
No. Rendering and compression run in your browser. The file never leaves the device.
08Is it free?
Free. Every tool, unlimited use, no signup.